Privacy Policy

Effective Date: June 15, 2026

1. Introduction

AI Life Briefing ("we," "us," or "our") operates the AI Life Briefing service at https://ailifebriefing.com (the "Service"). This Privacy Policy describes what information we collect, how we use it, with whom we share it, and the choices you have. It applies to all users of the Service, including visitors to our public site and subscribers who enable email, web, or SMS delivery.

2. Information We Collect

We collect the following categories of information:

2.1 Account Information

• Name
• Email address
• Mobile phone number (optional, only if you enable SMS delivery)
• Institutional / organization (if provided during sign-up)

2.2 Microsoft 365 Data (with your explicit consent)

• Calendar events (titles, times, attendees, locations)
• Tasks / to-dos (titles, due dates, completion status)
• Email metadata and, for the inbox folder only, email body contents used to generate your briefing and classify messages
• OneDrive file metadata (filenames, folders) when you use file-related features

2.3 Usage & Diagnostic Data

• Interaction events within the web app (emails opened, actions taken, preferences changed)
• Device and session information (browser, operating system, approximate time zone)
• SMS delivery status (delivered / failed / STOP received) from Twilio

2.4 SMS Opt-In Data

• The phone number you submit for SMS
• The timestamp, IP address, and user-agent captured at the moment you ticked the SMS consent checkbox
• The exact consent language displayed at the time of opt-in

2.5 Google Data (with your explicit consent)

If you connect a Google account, we access the following via Google APIs, using only the scopes you approve at the Google consent screen:

• Gmail message metadata (sender, recipients, subject, date, labels, thread identifiers) and, for messages in your inbox, message body contents — used to generate your briefing, score and classify messages, and let you act on them (mark read, archive, label, send/reply) from within the Service
• Gmail labels (your label names and which labels are applied to a message) — used to reflect and update message state when you triage from the app
• Google Calendar events (titles, times, attendees, locations) when you use calendar features
• Your Google account email address (from the userinfo scope) — used solely to identify which Google mailbox a briefing item came from

Gmail message content used to generate summaries and classifications is processed by our sole AI provider (OpenAI) on the same terms described for all other content in Sections 3, 4.1, and 6 — under our executed Data Processing Addendum, never used to train models, and retained by OpenAI for at most 30 days solely for abuse monitoring.

3. How We Use Your Information

We use the information we collect to:

• Generate and deliver your personalized daily briefing via email, the web app, and (if you opted in) SMS
• Send time-sensitive task and calendar reminders
• Enable two-way conversational interactions with your AI assistant when you reply via SMS, email, or the web app
• Improve the Service's classification, ranking, and summarization models using your own interaction history (your data is never used to train models shared with other users)
• Operate, maintain, and secure the Service
• Respond to your requests and provide customer support
• Comply with legal obligations and enforce our Terms of Service

4. How We Share Your Information

We do not sell, rent, or trade your personal information. We share information only in the limited circumstances described below. All the categories of information described below exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

4.1 Service Providers (Subprocessors)

• Twilio — processes your mobile number solely to deliver SMS messages on our behalf. Twilio's privacy practices are available at https://www.twilio.com/legal/privacy.
• Microsoft — the Service connects to your Microsoft 365 account via the Microsoft Graph with scopes you approve. Microsoft's privacy practices are available at https://privacy.microsoft.com.
• Google LLC — if you connect a Google account, the Service connects to your Gmail and Google Calendar via Google APIs with the scopes you approve at the Google consent screen. We use Google's APIs only to read, classify, and (with your authorization) act on your own messages and events on your behalf. Google's privacy practices are available at https://policies.google.com/privacy.
• Cloud hosting & database (Microsoft Azure) — stores your account record, preferences, interaction history, and per-user encrypted briefing data.
• OpenAI — briefing text and email content are sent to OpenAI, our sole AI model provider, solely to generate summaries and classifications. Your content is never used to train OpenAI's models, is retained by OpenAI for a maximum of 30 days solely for abuse monitoring, and is then deleted. We have a GDPR Data Processing Addendum in place with OpenAI. OpenAI's API privacy practices are available at https://openai.com/enterprise-privacy.

4.2 Legal Requirements

We may disclose information when required by law, subpoena, court order, or to protect the rights, safety, or property of AI Life Briefing, our users, or the public.

4.3 Business Transfers

If AI Life Briefing is involved in a merger, acquisition, or sale of assets, personal information may be transferred to the successor entity; you will be notified before your information is subject to a different privacy policy.

4.4 What We Never Share (CTIA / A2P 10DLC)

All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties. Mobile information and opt-in consent will not be shared with third parties or affiliates for marketing or promotional purposes. We never share, sell, rent, license, or otherwise disclose your mobile phone number, SMS opt-in status, SMS consent metadata, or the content of SMS messages to third parties or affiliates for marketing or promotional purposes. This category is excluded from any data sharing described elsewhere in this policy.

4.5 Google API Services — Limited Use

AI Life Briefing's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including its Limited Use requirements. Specifically:

• We use Google user data only to provide and improve the user-facing features of the Service for which you granted access — generating your daily briefing, scoring and classifying your messages, and letting you read, archive, label, mark as read, and send or reply to your own Gmail messages and manage your Google Calendar events.
• We do not transfer Google user data to others except as necessary to provide or improve those features, to comply with applicable law, or as part of a merger, acquisition, or asset sale (with notice to you, as described in Section 4.3).
• We do not use Google user data for serving advertisements of any kind, and we do not sell Google user data.
• We do not allow humans to read your Google user data unless (i) we first obtain your affirmative consent for specific messages, (ii) it is necessary for security purposes such as investigating abuse, (iii) it is required to comply with applicable law, or (iv) the data is aggregated and anonymized and used for internal operations. Briefing summaries and classifications are generated by automated AI processing (OpenAI), under the Data Processing Addendum described in Section 4.1.

The Google scopes the Service may request are: gmail.readonly (to read your messages for your briefing) and calendar.readonly (to read your events for your briefing), and, where you enable in-app message actions, gmail.modify and gmail.send (to triage and send messages on your behalf). The Gmail scopes (gmail.readonly, gmail.modify, and gmail.send) are restricted scopes under the Google API Services User Data Policy. You may grant or decline these at the Google consent screen, and you may revoke them at any time (see Section 8).

5. SMS / Text Messaging Program

5.1 Program Description

If you opt in, AI Life Briefing will send recurring automated text messages including: (a) your daily briefing summary, (b) time-sensitive calendar and task reminders, and (c) two-way assistant replies when you message us first.

5.2 How You Opt In

SMS is optional. You opt in by (i) providing your mobile number on the public sign-up form at https://ailifebriefing.com, (ii) ticking an initially unchecked consent checkbox, and (iii) submitting the form. The consent language is reproduced in full at the point of sign-up. A separate in-app confirmation step is available in Settings at https://ailifebriefing.com/app.

5.3 Message Frequency

Message frequency varies by your settings. Typical usage is 1–3 messages per day; the cap is 10 messages per day.

5.4 Costs

Message and data rates may apply according to your mobile carrier plan. AI Life Briefing does not charge a fee for SMS delivery.

5.5 How to Opt Out

Reply STOP to any message at any time to immediately cancel SMS delivery. Other accepted opt-out keywords: OPTOUT, CANCEL, END, QUIT, UNSUBSCRIBE, REVOKE, STOPALL. You may also disable SMS at any time in the web app under Settings → Notifications. Opting out of SMS does not terminate your AI Life Briefing account; email and web delivery continue.

5.6 Help

Reply HELP or INFO to receive contact information. You may also email support@ailifebriefing.com.

5.7 Carriers

Supported carriers include AT&T, Verizon, T-Mobile, Sprint, Boost, Cricket, MetroPCS, U.S. Cellular, Google Fi, and most other U.S. mobile carriers. Carriers are not liable for delayed or undelivered messages.

6. Data Retention

• Account information is retained for as long as your account is active, plus 90 days after account closure for dispute resolution and legal compliance.
• Microsoft 365 data (calendar, tasks, email metadata, inbox bodies) is cached on secured servers for the operational life of your account to produce briefings instantly. Email bodies are removed when the source message is archived, deleted, or moved out of the inbox; a short preview snippet is retained with the email metadata. On account deletion, all cached M365 data is purged within 30 days.
• Google / Gmail data (Gmail message metadata, labels, inbox bodies, and Google Calendar events) is cached on secured servers for the operational life of your account to produce briefings instantly. Gmail message bodies are removed when the message is archived, trashed, or no longer carries the inbox label; a short preview snippet is retained with the message metadata. Gmail label associations are kept only as long as needed to reflect message state in the app. When you disconnect your Google account or delete your AI Life Briefing account, all cached Google data and your stored Google OAuth tokens are purged within 30 days, and we recommend you also revoke access at https://myaccount.google.com/permissions.
• AI processing content — content sent to our AI provider (OpenAI) for briefing generation is retained by the provider for a maximum of 30 days solely for abuse monitoring and is never used for model training, under our executed Data Processing Addendum.
• SMS opt-in records (timestamp, IP, user-agent, exact consent language) are retained for at least 4 years after opt-out, as required by A2P 10DLC / CTIA record-keeping guidance.
• SMS message content and delivery logs are retained per Twilio's standard retention (approximately 13 months) for delivery troubleshooting and regulatory purposes.

7. Data Security

We use TLS 1.2+ for all data in transit, per-user encryption for sensitive at-rest fields, JWT-based authentication, and role-based access controls. OAuth refresh tokens for connected Microsoft and Google accounts are stored encrypted at rest in Azure Key Vault. Only authorized personnel may access production systems. No system is perfectly secure; we commit to notifying affected users in the event of a data breach as required by applicable law.

8. Your Rights and Choices

• Access / Correction / Deletion: Email support@ailifebriefing.com to request a copy of your data, correct inaccuracies, or delete your account.
• SMS Opt-Out: Reply STOP to any SMS (see Section 5.5), or toggle SMS off in Settings.
• Microsoft 365 Consent Revocation: Revoke at any time via your Microsoft account. Instructions are available in the web app under Settings → Integrations.
• Google Consent Revocation: Revoke the Service's access to your Gmail and Google Calendar at any time at https://myaccount.google.com/permissions, or disconnect from within the web app under Settings → Integrations. Revoking access stops all future data access; cached data is purged as described in Section 6.
• California Residents (CCPA/CPRA): You have the right to know, delete, correct, and opt out of the "sale" or "sharing" of personal information. We do not sell or share personal information as those terms are defined.
• EEA / UK Residents (GDPR): You have rights of access, rectification, erasure, restriction, portability, and objection. Contact us to exercise these rights. You may lodge a complaint with your local data-protection authority.

9. Children's Privacy

The Service is not directed to children under 18. We do not knowingly collect personal information from children under 18. If you believe a child has provided us information, contact us and we will delete it.

10. International Data Transfers

The Service is operated from the United States. If you access the Service from outside the U.S., your information will be transferred to, stored, and processed in the U.S. By using the Service, you consent to this transfer.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The "Effective Date" at the top reflects the latest revision. For material changes we will notify you via the email address associated with your account and post a prominent notice in the web app.

12. Contact Us

Questions or requests? Contact us at:

AI Life Briefing
Email: support@ailifebriefing.com
Web: https://ailifebriefing.com